Update inventory with Shop Uploader

Update Etsy inventory for listings and variations with Shop Uploader.

This page explains the steps to update your existing inventory data on Etsy. This process will work for listings with variations and without.

Watch the video

Prefer to watch? In this video, we update inventory on 40 listings.

Export inventory data

First, you need to retrieve your existing data from Etsy. This data can then be modified and re-uploaded to easily update your inventory.

  1. Navigate to the Exports page
  2. Select “Export for inventory update” (already selected by default)
  3. Click “Start Export”
Export form with 'Export for inventory update' selected

The export will take a few seconds for most shops.

If you shop has 1000+ listings, or your listings have 100+ variations, this process may take a few minutes.

Spreadsheet with exported inventory data visible.

Update your inventory data

The inventory data for each variation is stored in the quantity column. Go ahead and change the data to the updated, current values.

If you need to cross-reference with another spreadsheet we recommend using VLOOKUP or INDEX+MATCH to quickly and accurately update your data.

Spreadsheet showing the inventory quantity column has been updated.

(OPTIONAL) After you have updated the data, delete any data that you don’t want to update, and “Save As” a new file. This is an optional step, but makes things more clear because there’s no extra data.

Spreadsheet showing the unused title data removed.

Upload your file

It’s time to upload your updated data to Shop Uploader.

  1. Navigate to the Uploads page.
  2. Drag and drop, or choose your file.
  3. Click “Start Upload”
User dragging and dropping their file into the upload form.

Now, just wait for your upload to process. Uploads with under 50 listings will usually complete within 1 minute. Uploads with hundreds of listings may take a couple minutes.

Showing the three steps of processing: created, processing, completed.

Verify the results

Once your upload has completed, the processing report will be available. Click the “Download” button in the “Upload History” table.

You should always verify that your processing report is successful and also spot check a few listings just to make sure everything worked as you expected.

This is important because a successful job means that Shop Uploader did what it was instructed, without erroring. Sometimes we instruct programs to do something other than what we expect.

Spreadsheet report with all listings successful.

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